** Please note: Timesheets that do not contain all of the information listed below will not be processed. Notification of an unprocessed timesheets may or may not be sent. **
Information to include:
Name (First and Last)
Employee ID # (same as student ID)
Beginning and End times (including breaks)
Signatures (employee and supervisors)
Dates to Note:
Pay Period (on the top left above name) – This reflects the time period for which you should be recording hours.
Due Date (on the top left below name) – Timesheets are due by five (5) p.m. on the due date
Pay Day (bottom left) – Employees who submit their timesheets by the due date will receive their pay on this day.
Employees who receive paper checks may pick up their checks after 11:00 a.m. on payday at the HR Office.
Begin and end times (including breaks) must be reported for everyday.
Hours should be reported in quarter increments (00, 0.25, 0.5, and 0.75).
For example- If your total hours for the day are 7 hours and 45 minutes you would report 7.75 hours worked.
Remember to round up to the nearest quarter. Instead of 8:07, you would report 8:15 or 8.25 hours.
A work week goes from Sunday to Saturday.
Employees may work up to eight (8) hours in a day for a total of ten (20) hours in a week but may not exceed this amount unless otherwise approved by supervisor and HR.
Additional Required Information:
After four (4) continuous hours employees are entitled to receive a 15 minute paid break.
For any work period of 6 continuous hours or more employees must take at least a thirty (30) minute unpaid lunch break and record it on their timesheet.
Employees should not combine their breaks or use them to come in late or leave early.
- Timesheets that are submitted via Fax or Scan must have both employee and the supervisor signature on the timesheet.
Employees who submit timesheets via email must copy firstname.lastname@example.org and their Supervisor with “Timesheet for mm/dd – mm/dd” in the subject line and request their supervisor to “Reply All” to the email approving the hours submitted in the body. The supervisor’s reply will count as an electronic signature.
Should you have any questions regarding timesheets, please contact us at email@example.com . You should receive an answer within 48 hours during normal business hours.