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SBA By-Laws (Amended Spring 2008)

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SECTION 1: COMMITTEES

The Executive Board shall have the power to form or abolish any committees deemed necessary to conduct SBA business. The SBA shall strive to have the following standing committees: (1) the Social Committee, (2) the Barristers' Ball Committee, (3) the Graduation Committee, (4) the Academic Affairs Committee, (5) the Locker Committee, (6) the Fundraising Committee, (7) the Book Sale Committee, and (8) the Student Diversity Action Committee.

The SBA committees shall operate under the following provisions:

The 3L President shall be the Chair of the Graduation Committee.
The SBA Executive Board and Second Year and Third Year Presidents shall appoint the Chairs of all other standing committees.
The selection of Committee Chairs by the SBA Executive Board and Second Year and Third Year Presidents shall be in accordance with the procedures outlined in Article IX of the Constitution.
The SBA Executive Board shall have the power to appoint chairs to any committees created during the school year.
Any SBA Representatives volunteering for or assigned to one or more of the SBA committees shall attend meetings regularly and participate actively. Furthermore, such Representatives shall make regular reports of committee activities to the SBA Representative Council.
Treasurer shall be the chair of the Book Sale Committee.
The Diversity Action Committee (“DAC”) will be responsible for actively identifying diversity-related issues, problems, or concerns affecting the UCLA Law School Community, and the broader UCLA community, and developing action plans, implementing strategies or interventions to resolve such problems, issues, or concerns, and to inform and educate the UCLAW community. For the purposes of this section, “diversity-related issues, problems, or concerns” means any issues, problems, or concerns that arise from conditions affecting historically under-represented groups, including, but not limited to discrimination, oppression, malice, mistreatment, disproportional treatment, and/or hostility towards any member of the UCLA Law School Community, whether intentional or unintentional, that affects race, gender, disability, creed, religion, national origin, sexual orientation, familial status or political affiliation. Because diversity-related issues, problems, and concerns are often the result of institutional, structural and systemic realties, rather than intentional actions, this definition is in no way intended to limit the scope of “diversity-related issues, problems, or concerns” to those that are the direct result of intentional discrimination, mistreatment, or other expression of animus. Nor is this definition intended to be exclusive of other issues, problems, or concerns which are deemed by the DAC, the SBA Representative Council, the SBA Executive Board, other members of the Law School Community to require the attention of the DAC.

SECTION 2: REPRESENTATIVE COUNCIL AND RESPONSIBILITIES

Mailbox Responsibility:

A. The SBA President shall be responsible for checking the SBA mail and distributing the mail accordingly at least twice a month during the school year. In the event that the SBA President cannot check the mail, it shall be the responsibility of the SBA Vice-President to check the mail and distribute accordingly. The mail may be retrieved at the Records office.

II. Mandatory Committee and Event Participation

Being a Representative Member of the SBA council requires substantial participation in the conduct of SBA business. To ensure this participation, the following participation requirements are mandatory for all Representative Council Members. “Representative Council Members” means the 1L, 2L, and 3L Representatives, the ABA/LSD Representative, the Transfer/LLM Representative, the SBA Parliamentarian, and the 1L, 2L, and 3L Presidents. The SBA Executive Board Members (President, Vice President, Treasurer, and Secretary), are not Representative Council Members and are exempt from the following requirements.

Committee Participation: All Representative Council Members must choose at least two (2) Standing Committees in which to participate. At least one must be from the following list: Social Committee, Fundraising Committee, Diversity [Action] Committee, Book Sale Committee, and Graduation Committee. Participation on a Standing Committee by a Representative Member must be substantial, active, and regular in order to fulfill this participation requirement.
Event Participation: All Representative Council members must substantially, actively, and regularly participate in SBA events, activities, and functions.
For the purposes of this section, “regular” participation and participating “regularly” means substantial and active participation at least once a month while school is in session.
If the SBA Executive Board deems that a Representative Member is not fulfilling the above participation requirements, it has sole discretion to exercise the Removal Provision in Section 2(IV) below.

III. GSA Attendance Duties

To ensure that the Law Council fully attends all scheduled meetings of the Graduate Students Association (“GSA”), to which the Law Council is required by GSA rules to attend, the following attendance requirements shall be met.

In general:

The 1L and 2L Presidents shall represent the Law Council to the GSA Forum (“Forum”) and
The 1L, 2L, and 3L Representatives (and in the singular, “Rep”) shall represent the Law Council to the various GSA administrative boards (“Boards”).

Upon election to the SBA, the 1L, 2L, and 3L Reps shall choose at least one (1) Board upon which to sit.
It is primarily the responsibility of the 1L and 2L Reps to attend all Board meetings.
However, if no 1L or 2L Rep can attend any Board meeting for any reason, it is the responsibility of a 3L Rep to attend instead

Definitions

“Law Council” means the body of all students enrolled in the UCLA School of Law.

1L President

The 1L President shall co-represent the Law Council to the Forum and shall attend every meeting of the Forum.
If the 1L President cannot attend any meeting of the Forum, it is his or her responsibility to ensure that some other person from the Law Council attend the meeting instead.

Prior to the meeting which the 1L President cannot attend, the 1L President shall notify the GSA VP-Internal that a proxy will be attending the meeting in his or her place and the person attending Forum as the 1L President’s proxy shall complete and submit to GSA a GSA Forum Representative form.

1L Representatives

Upon election to the SBA, each 1L Rep shall choose at least one (1) Board (excluding Forum) in which to represent the Law Council.
Each 1L Rep is responsible for attending each meeting of the Board upon which he or she has chosen to sit unless he or she is certain that another person from the Law Council will attend the upcoming meeting instead.
If a 1L Rep must attend a Board meeting but cannot, prior to the meeting which the 1L Rep cannot attend, the 1L Rep shall notify the presiding official of the Board that a proxy will be attending the meeting in his or her place.
It is the responsibility of the 1L Rep who chose the particular Board to ensure that at least one person from the Law Council attends each meeting of the Board.

2L President

The 2L President shall co-represent the Law Council to the Forum and shall attend every meeting of the Forum.
If the 2L President cannot attend any meeting of the Forum, it is his or her responsibility to ensure that some other person from the Law Council attend the meeting instead.

Prior to the meeting which the 2L President cannot attend, the 2L President shall notify the GSA VP-Internal that a proxy will be attending the meeting in his or her place and the person attending Forum as the 2L President’s proxy shall complete and submit to GSA a GSA Forum Representative form.

2L Representatives

Upon election to the SBA, each 2L Rep shall choose at least one (1) Board (excluding Forum) in which to represent the Law Council.
Each 2L Rep is responsible for attending each meeting of the Board upon which he or she has chosen to sit unless he or she is certain that another person from the Law Council will attend the upcoming meeting instead.
If a 2L Rep must attend a Board meeting but cannot, prior to the meeting which the 2L Rep cannot attend, the 2L Rep shall notify the presiding official of the Board that a proxy will be attending the meeting in his or her place.
It is the responsibility of the 2L Rep who chose the particular Board to ensure that at least one person from the Law Council attends each meeting of the Board.

3L Representatives

Upon election to the SBA, each 3L Rep shall choose at least one (1) Board (excluding Forum) in which to represent the Law Council.
Each 3L Rep is responsible for attending a meeting of the Board chosen by him or her if the 1L or 2L Rep who chose the same board cannot or will not attend.
If a 3L Rep must attend a Board meeting but cannot, prior to the meeting which the 3L Rep cannot attend, the 3L Rep shall notify the presiding official of the Board that a proxy will be attending the meeting in his or her place.
It is the responsibility of the 3L Rep who chose the particular Board to ensure that at least one person from the Law Council attends each meeting of the Board.

If the SBA Executive Board deems that a Representative Member is not fulfilling the above GSA Attendance requirements, it has sole discretion to exercise the Removal Provision in Section 2(IV) below.

IV. Removal

In the case that a Representative Member or Officer fails to fulfill any duty or requirement he or she is responsible for, the Representative or Officer will be considered preliminarily disqualified from his or her office. The Executive Board must promptly notify such Member or Officer of his or her failure to comply with the requirements of his or her office. Within two weeks of the failure to comply, he or she may submit a request for reinstatement from the Executive Board. The Executive Board has sole discretion in reinstatement decisions. Any disqualified Representative or Officer who fails to apply within the time specified or who fails to be reinstated by the Executive Board shall be considered permanently dismissed, and the Executive Board shall appoint an individual to fill the vacant position until the next election.
Nothing in this removal provision preempts, modifies, or cancels the removal provision for violation of the SBA Meeting and Assigned Work Shift Attendance requirements in Section 2(V)(E) below.

V. SBA Meeting and Assigned Work Shift Attendance

All SBA Representatives and Officers should take their responsibilities seriously. In order to serve our constituency properly, the members of the Representative Council must attend all meetings and assigned work shifts. Such attendance will facilitate an airing of student concerns, a more representative vote on issues presented, and a fairer distribution of labor (as those who fail to attend cannot volunteer to participate in SBA tasks). Therefore, all members of the SBA Representative Council are responsible for attending meetings and assigned work shifts and actively participating. Unless special circumstances exist, Representatives and Officers should arrive on time and stay for the entire meeting or assigned work shift.

In order to be eligible for an excused absence, the individual must notify the SBA President or the SBA Secretary of the planned absence, tardy, or early exit before the meeting or assigned work shift begins. Exceptions will be made for emergencies and situations beyond the individual’s control.

An absence will be considered excused if due to serious illness (e.g., did not attend school that day), family emergency (e.g., death – not a family party), or due to a prior commitment.
All Members are allowed two unexcused absences per semester.
The number of total absences shall not exceed four per semester.
Upon the third unexcused absence, or upon the fifth total absence, the Representative or Officer will be considered preliminarily disqualified from his or her office. Within two weeks of the third absence, he or she may request for reinstatement from the Executive Board. The Executive Board has sole discretion in reinstatement decisions. Any disqualified Representative or Officer who fails to apply within the time specified or who fails to be reinstated by the Executive Board shall be considered permanently dismissed, and the Executive Board shall appoint an individual to fill the vacant position until the next election.
If the Representative or Officer misses more than one-half of the meeting or assigned work shift due to a tardy or early exit, it shall be considered an absence. The Secretary’s minutes shall be used to determine the length of the meeting. If such a tardy/early exit was considered excused, the resulting absence shall be considered excused. If the tardy/early exit was not considered excused, the resulting absence shall not be considered excused.
All absences clear at the conclusion of each semester.

Excused and unexcused absences are to be determined by decision of the Executive Board. If the Executive Board cannot reach a decision, the status of the absence shall be determined by a vote of the Executive Board and the three class Presidents. Any Officer must recuse him or herself from a decision that involves his or her own absence.

VI. Other Responsibilities

Any member of the Representative Council (“Member”) may be required to perform one of the following responsibilities. Such requirement will count as membership on and participation in one (1) Committee for purposes of the Mandatory Participation rules outlined in Section 2(I), as long as the respective duties outlined below are fulfilled. Fulfillment is subject to the sole discretion of the SBA Executive Board and failure to fulfill such duties may result in Removal by the Executive Board under Section 2(IV):

Publicity: The Publicity Rep shall be responsible for assisting the Secretary in publicizing the activities of the SBA, its committees, and other Law School student organizations. Activities may include, but are not limited to, making and posting flyers on the SBA Bulletin Board, assisting with weekly e-mails, and making use of the SBA signage.
Calendar: The Calendar Rep shall be responsible for publishing a monthly calendar of the activities of all Law School organizations. To construct the Calendar, the Calendar Rep shall work closely with the Social Committee and the Inter-Organizational Senate Rep. The Calendar Rep is responsible for posting the Calendar and presenting copies to the Secretary and Publicity Rep for publication.
Committee Liaison: The Committee Liaison shall communicate with all students appointed to faculty-student committees. The Committee Liaison Rep shall make reports to the Representative Council or Executive Board when appropriate and shall invite appointed students to make reports in person when appropriate. The Committee Liaison Rep shall ensure that each student appointed to a faculty-student committee turns in a written report of committee activities, to be maintained in the SBA’s permanent files, by the end of the school year.

SECTION 3: MEETINGS

The following guidelines shall be met to facilitate timely and efficient discussion during regular SBA meetings.

Any person may speak during an SBA Meeting provided:

He or she speaks on matters relevant to Scheduled Agenda Items (see section D (“Agenda”) below)
He or she speaks during the permitted “New Item” period (see section (E)(2)(iii) below)
The SBA otherwise affirmatively approves by majority of the voting SBA Representatives present to allow such person to speak on unscheduled matters.
If a Member would like to speak on a particular item, but does not have the opportunity to do so as a result of time limitations, the agenda item will be carried over into the next meeting.

Carryover

If a Member would like to comment on a particular item, but does not have the opportunity to do so because of time constraints, that item shall be added to the next meeting’s agenda.

Roles of Officers during Meetings

President as Moderator

SBA Meetings shall be moderated by the SBA President.
If the President is not in attendance, the next highest ranking Executive Board Officer shall moderate the Meeting.

Secretary as Time-keeper and Author of Meeting Minutes

The Secretary shall ensure that discussion does not continue beyond scheduled time limits for the issue being discussed. The Secretary shall also ensure that the meeting be adjourned in a timely manner. This subsection shall be governed by section E (“Time”) below.
The Secretary shall keep Meeting Minutes and shall hold prior Meeting Minutes for approval by the SBA.
If the Secretary is not in attendance, another member of the Executive Board shall perform the functions (i)-(ii) above.

Agenda

No Item shall be discussed at a Meeting unless

It has been Scheduled on the Meeting Agenda
It is relevant to an already scheduled Agenda Item
Time permits or it is mentioned during the permitted “New Item” period (see section E (“Time”) below)

To be included on a future Meeting Agenda, Prospective Agenda Items (“Items”) must be submitted to the Secretary prior to a reasonable deadline set by the SBA Secretary.

The Secretary shall try to ensure that each proposed Agenda item is included. If a proposed Agenda item cannot be included, it shall be included in the following meeting.
If an Item is submitted after the deadline, it is subject to the Secretary’s discretion to place the Item on the Agenda.

Time

The SBA shall strive to complete Meetings within 60 minutes of the start of the Meeting. SBA Meetings may not last longer than 90 minutes.
Agenda Scheduling

The Agenda shall not include more than 60 minutes worth of Items
Each Item shall be allocated a particular amount of time, based on the presumed amount necessary to adequately discuss the Item.
If while compiling the Agenda the Secretary determines there to be an amount of time at the end of the Meeting that is not needed for Scheduled Items, the Secretary may designate a short “New Item” period during which anyone in attendance may discuss non-scheduled matters.

Automatic Adjournment and Extension beyond 75 minutes

In the event that the elapsed Meeting time exceeds 75 minutes, the Meeting shall automatically adjourn unless a motion is passed by a majority of the voting SBA Representatives present to extend the Meeting time a maximum of 15 minutes.

SECTION 5: ADOPTION OF RESOLUTIONS

Any Member may submit a proposed resolution to the full deliberation of the Representative Council. To ensure full consideration and debate, the resolution shall be proposed and automatically tabled one meeting prior to a vote by the Representative Council. In circumstances where time is of the essence or exigent circumstances require immediate action, the Representative Council may adopt an Emergency Resolution. The adoption of an Emergency Resolution shall require a 2/3 majority vote of the Representative Council.

SECTION 6: SBA BOOK SALE

The following provisions are hereby enacted with respect to the SBA Book Sale (“Book Sale”) which is held biennially at the beginning of the Fall and Spring Semesters.

Purpose: to reduce waste, protect Sellers’ interests, save time, and to otherwise ensure the efficient functioning of the SBA Book Sale

Timing

In general: The Book Sale shall be held during the first two weeks of the Fall and Spring Semesters

In Fall, the Book Sale shall begin sales during the 1L Orientation days and shall end at the end of the second week of classes.
In Spring, the Book Sale shall begin sales on the first day of classes and shall end at the end of the second week of classes.

Book Drop-off:

In general, Sellers may drop-off books to be sold at any time prior to the end of the first day of classes of the Fall and Spring Semesters.
Fall: Drop-off tables shall be staffed during the 1L Orientation days and the first day of Fall classes.
Spring: Drop-off tables may be staffed during the last three days of Fall Finals and shall be staffed the first day of Spring classes.

Book Pick-up:

Sellers may pick-up their unsold Book(s) only on the last day of the Book Sale for the semester in which they dropped-off their Book(s) to be sold.
If a Seller fails to pick-up the Book(s) they dropped-off to be sold, the Book(s) will be considered donated to SBA.

Functioning

The Treasurer and the members of the Book Sale Committee are jointly responsible for book sales, book drop-off, book pick-up, book sale advertising, book sale accounting, and all other administrative aspects of the book sale.
Book Sale Meeting:

A Meeting shall be held on the first day of class of the Fall and Spring semesters in which the Treasurer and the Book Sale Committee explains the instructions for conducting the Book Sale.
All SBA Representatives and Executive Board Officers must attend.

SECTION 7: FINANCE

To be reimbursed for any expenditure made on behalf of the SBA, the recipient must present a valid receipt. The Treasurer is responsible for maintaining accurate records of such receipts and reimbursements.

All checks should be signed by one Executive Officer.

For the purposes of SBA projects, the President may authorize expenditures of less than $100. Executive Board approval is necessary for expenditures of more than $100, but less than $400. Representative Council approval is necessary for expenditures in excess of $400. All authorized expenditures should be reported to the Executive Board or the Representative Council to become part of the public record of the SBA.

For purposes of donating funds to other student projects or groups, Representative Council approval is required.

A portion of the funds received annually from the GSA Disbursement shall be distributed to student organizations that have officially registered with the Law School. The Vice President shall present the Inter-Organizational Senate’s preferences regarding disbursement of funds to the Executive Board prior to its deliberation. The disbursement amounts shall be determined by the Executive Board, which shall submit the proposed disbursement amounts to the Representative Council. If any such disbursements are not approved, the Executive Council shall resubmit its proposed distribution, after taking the Representative Council’s objections under advisement

Organizations must fill out an application and submit it on time in order to receive a disbursement of GSA funds. Allocation of GSA funds will be determined using the same process and factors as are relevant for the use of SBA funds.

In making a determination of funding pursuant to Sections E and F, the Executive Board should consider Inter-Organizational Senate attendance as a factor in allocating the funding.
1. Funds should first be determined for organizations that have attended at least one meeting per semester during the qualifying period. The “qualifying period” means the semester in which funding is determined (typically fall) and the previous semester (typically spring).
2. After funding has been determined for organizations that have attended at least one Inter-Organizational Senate meeting per semester in the qualifying period, funding should be determined for all other organizations. Note: non-attendance does not disqualify a student organization from receiving funding.
3. Organizations that come into existence during the semester in which funding is determined will not be subject to this requirement.
4. Student organizations (even those ineligible under Section F) and special events may apply to the SBA Representative Council for special purpose funding at any time. Such funding is not guaranteed and is usually limited to $150.

SECTION 8: ELECTIONS

The SBA Vice President is responsible for overseeing all SBA-related elections.

Regular elections shall include:

Spring Elections. The following offices and issues shall be part of the annual spring elections:
1. SBA President
2. SBA Vice President
3. SBA Secretary
4. SBA Treasurer
5. 3L Class President
6. 3L Class Representatives (4)
7. 2L Class President
8. 2L Class Representatives (4)
9. ABA/LSD Representative
10. SBA Parliamentarian
11. Any issues or Constitutional Amendments to be submitted in accordance with Articles VII and XI of the SBA Constitution.
Fall Elections. The following offices and issues shall be part of the annual fall elections:
1. 1L Class President
2. 1L Class Representatives (4)
3. Transfer/LLM Representative
4. Any issues or Constitutional Amendments to be submitted in accordance with Articles VII and XI of the SBA Constitution
Inter-Organizational Senate. The Vice President shall serve as the Inter-Organizational Senate Representative.
Campaign Policies.
1. General. Nominations are due at the Mandatory Election Meeting. A candidate may run for only one office per election. Only one candidate may serve in each office.
  1. The Vice President shall establish a process for accommodating candidates who are unable to attend the Mandatory Election Meeting due to an excused absence as defined in Section 3.
  2. Candidates who do not meet with the Vice President are disqualified.
2. Election Rules.
  1. At the determination of the Vice President, voting will take place online.
  2. Fifty percent threshold. For all positions except 2L and 3L Representatives, a candidate must win over 50% of the votes cast to be elected to office. In the event that no one candidate receives over 50% of the votes cast for an office, there will be a run-off between the top two vote-getters for that office.
  3. If a candidate is disqualified before any votes are cast, but the candidate’s name remains on the ballot after the disqualification, any votes cast for the disqualified candidate will not be included in calculating the fifty percent threshold. It will be the responsibility of the Vice President to notify all students of the disqualification prior to the first day of voting.
  4. If three or more candidates are running for SBA office, other than 2L or 3L Representatives, and one or more candidates are disqualified after all votes have been cast, then, all votes cast, even those votes cast for the disqualified candidate(s), shall be included in calculating the fifty percent threshold. If the disqualification(s) result in only one remaining candidate, that candidate is elected to office as if the candidate had run unopposed.
  5. For the 2L and 3L Representative positions (elected at large from the 2L and 3L classes), the top four vote-getters will be elected to office.
  6. Provisions for write-in candidates may not appear on any SBA ballot.
  7. Third Year students are not permitted to cast a vote for any SBA officer who will serve in office after the graduation of the then current Third Year class. Except, students with Third Year standing not intending to graduate with the then current Third Year class (joint degree students, students having taken a leave of absence, etc.) may vote in the spring elections as members of the then current Second Year class. It will be the responsibility of any student covered under this provision to request a ballot from the SBA Vice President if that student is not otherwise included under the spring election balloting procedures. Such a request must be made prior to the last day of voting in the spring elections.
3. Campaigns. All campaigning should be in good taste. A candidate may address an opponent’s ideas and position, but may not personally attack an opponent. Candidates may begin campaigning after the Mandatory Election Meeting.
  1. The SBA shall distribute to the student body via e-mail one statement of up to 200 words per candidate. Per Law School policy, individual candidates may not use the “announcements@law” system to distribute any additional campaign e-mails.
  2. “The use, by any student, of e-mail messages for campaign purposes, shall be limited to text only. Images within the body of the e-mail or attached are strictly prohibited. This provision shall only apply to messages sent to e-mail accounts housed on a University of California server.”
  3. Each candidate may post up to 8 flyers (not to exceed 8 1/2” x 11”) on bulletin boards in the student lounge, the stairwells leading up to the locker rooms, and the main hallway.
  4. Each candidate may distribute one flyer to each student mailbox. The mailbox flyer may not exceed 1/4 of a standard 81/2” x 11” sheet. In the event of a run-off, each run-off candidate may distribute one additional flyer to each student mailbox.
  5. All flyers except for those belonging to run-off candidates must be removed by 6:00 p.m. on the last day of the election. Run-off candidates must remove their flyers by 6:00 p.m. on the last day of the run-off election.
  6. No one may take down, post-over, deface, destroy, etc. another candidate’s flyers.
  7. The Executive Board will remove offensive or inflammatory campaign material that violates these rules, and the candidate may be disqualified pursuant to Section C (below).
  8. Candidates may make a short announcement in their own classes with their instructor’s approval.
  9. Candidates may campaign by writing small messages on the upper right or left hand corners of classrooms chalkboards, but they may not erase other candidate’s messages.
  10. Candidates may not provide or distribute food, gifts, or anything of value for campaign purposes during the campaign period.
  11. Candidates must sign a copy of the Campaign Policies. The form must contain the following language above the signature line: “I understand that the SBA, according to its By-Laws, has the authority to penalize me (up to and including my disqualification) for any violation of these policies. I have read the above terms and agree to abide by these campaign policies.” Only candidates who have signed a copy of the Campaign Policies may run for office.
4. Violation of Campaign Policies. If a candidate is found to be in violation of any campaign policy, he or she may be subject to any of the penalties specified in this Section. The Executive Board, upon recommendation of the Vice President, will determine the existence of a violation. If a violation is upheld, the Executive Board will determine which penalty is appropriate. If the Executive Board cannot reach a decision, a final decision will be made by the Executive Board in consultation with the members of the student-faculty Standards Committee and the Dean of Students. Any Executive Officer is automatically disqualified from a decision concerning a position for which that officer is campaigning.

At the discretion of the Executive Board, sanctions for violations of campaign policies or election procedures may include:

Warning and immediate removal of violating campaign materials;
Warning, immediate removal of violating campaign materials, and notice to the SBA membership (prior to the election) that the candidate has violated official campaign policies; or
Disqualification of the candidate from the election.

SECTION 9: DISTRIBUTION OF CONSTITUTION AND BYLAWS

To ensure that all SBA members are aware of and familiar with the requirements and guidelines illustrated in the Constitution and Bylaws, the Constitution and Bylaws shall be distributed upon request and according to the following schedule:

The Constitution and the Bylaws shall be distributed and discussed at the Transition Meeting following Spring elections (See Section 10: Transition
The Constitution and the Bylaws shall be distributed to and discussed with the Transfer/LLM representative, the 1L president and the 1L representatives promptly upon their election in the Fall Semester (See Section 8(A)(2): Fall Elections).

SECTION 9: RESUME VERIFICATION POLICY

Oral Indication of Participation: A student may orally indicate that s/he holds an SBA office or position immediately upon election or appointment to an SBA office or committee. Such office holder may continue to orally indicate the work s/he performed and the time s/he participated even if such person fails to complete the specified term of office.
Resume Indication of Participation:
1. A student may indicate on his or her resume that s/he holds an SBA office or position immediately upon election or appointment to that SBA office or committee. Such indication must include the term during which the office or position was or will be held (e.g., SBA 2L President, 2001-2002, or SBA Barristers’ Ball Chair, 2000-2001).
2. Such resume indication of participation must be omitted upon any officeholder's removal or resignation from office that results in the failure to complete his or her term of service to the SBA. Thus, the person holding the office at the completion of the term will be the only person to so indicate on his or her resume.
3. The Executive Board shall have the responsibility of notifying any SBA office holder or appointee of this by-law upon such person’s resignation or removal from office.

SECTION 10: TRANSITION

Transition Meeting: Following the spring elections, it will be the responsibility of the President to hold a transition meeting attended by all members of the incoming and outgoing Executive Boards. The purpose of the meeting will be to ensure there is an effective transition of responsibilities and institutional knowledge between the members of the outgoing Executive Board and the members of the Executive Board elected in the spring elections. The transition meeting should take place before the first day of spring exams.
It will be the responsibility of the outgoing Treasurer to provide the incoming Treasurer with a full accounting of SBA’s financial position as of the conclusion of the spring semester.