UCLA Law Office of Career Services policies on topics including On-Campus Interviews, communications between students and prospective employers and law school transcripts.
Summary of UCLA Law Guidelines Relating to First Year Students and Recruiting/Job Search Activities
Focusing on Academics:
- For UCLA Law students to be as successful as possible, the school believes the focus of 1L students should be on their academic studies rather than on job search activities, especially during the first semester of law school.
- The Office of Career Services should not provide, and 1L students should not seek, one-on-one career counseling, application document reviews, or access to the Office’s on-line job posting board prior to October 1 of 1L year.
- Educational and professional development contact with 1L students is permitted at any time. Prior to October 1, however, events for first year students should be limited to those focusing on the general characteristics of the legal profession rather than on the job search.
- Nothing herein is intended to limit 1L students from engaging in opportunities to learn about the legal profession, professionalism, and professional development.
- OCS encourages employers wishing to connect with 1L students, whether individually or collectively, to consult with OCS on ways to do so while respecting the students’ academic studies.
1L Recruiting Start Date:
- Prospective employers should not initiate contact, including applications, interviews, or offers to first year students, before November 1. First year students should apply to legal positions no earlier than November 1st.
- The focus of 1L students should be on their academic studies during the first semester. Most legal employers do not consider 1Ls until Spring Semester; even employers that hire earlier don’t generally consider applications until December 1. OCS has set a recruiting start date of November 1 to avoid interfering with students’ finals in December.
- Appointments with students for interviews should be established for a mutually convenient time so as not to unduly disrupt students’ studies.
- In limited circumstances government employers may receive and review applications prior to November 1 due to different timing needs (e.g. those requiring an extensive background check or considering applications primarily from non-law school candidates.)
Timing of Offers & Acceptances:
- Offers to first year students for summer employment should remain open for at least two weeks after the date the offer was made, whenever feasible.
- If an employer requires a response time of less than one week, we would ask the employer to notify OCS at firstname.lastname@example.org.
Summary of UCLA Law Guidelines Relating to Offers to 2Ls/3Ls from Employers
These guidelines were formulated specifically to promote fairness amid the pressures of the summer/fall interviewing season. Although UCLA Law strongly requests that employers abide by these guidelines, students are responsible for keeping track of deadlines and requirements communicated by employers. In addition, students and employers must comply with UCLA Law Career Services Policies.
Summer Employment for the Following Summer
Timing: 14 days to respond to written offers (with noted exceptions and extensions below).
Writing: Offers should be confirmed in writing.
Reaffirmation: Only required if requested (see below).
Expiring Offers: Candidates are expected to accept or release offers or request an extension (see below) by the applicable deadline. Offers that are not accepted by the offer deadline expire.
Early Offers: Pre-OCI offers should not expire until at least 21 days after the first day of OCI.
Full-Time Post-Graduate Employment When the Student Was Not Previously Employed by that Employer
Timing: The above guidelines also apply to students offered post-graduate positions where the students were not previously employed by that employer. Early offers shouldn't expire until at least 21 days after the first day of OCI of the student's final year.
Full-Time Post-Graduate Employment When the Student Was Previously Employed by that Employer.
- Offers made prior to or on Sept. 9 should remain open until at least October 1 of the student's final year of law school.
- Offers made after Sept. 9 of the student's final year of law school should remain open for at least 21 days from the date of the offer letter.
Request: If requested in the offer letter (or email), student must reaffirm the offer within the time given or the offer could be retracted.
How to reaffirm: Any reaffirmation requirement should be stated in the offer letter, including the firm's policy of reaffirmation (e.g. instructions for when and how to reaffirm). Because the purpose of reaffirmation is for the firm to know a student remains interested, the reaffirmation date should be close to and before the reaffirmation deadline (i.e. not immediately after receiving the offer).
Three Offer Limit
Over three offers: Students should not leave open more than three offers at a time. For each offer over three, students must release the offer within one week.
Extensions of Deadlines
Requesting Extensions: Students may ask for an extension beyond the offer deadline. While employers are not obligated to extend an offer, it is our hope that extensions of at least one week (7 days) will be granted upon request.
Public Interest Search: Students may request a longer extension if they are actively purposing positions with public interest or government organizations. Students may hold open only one offer in such circumstances, and employers are encouraged to grant reasonable requests.
Students/Employers should abide by the National Association for Law Placement's Principles for a Fair and Ethical Recruitment Process and UCLA Law Career Services Policies.
Non Discrimination and Sexual Harassment Policy
UCLA Law and its Office of Career Services are committed to principles of nondiscrimination and equality of opportunity, and firmly expect that employers who interview or hire UCLA Law students, mentors who work with the UCLA Law community, offsite hosts and those who engage with our students will observe such principles and model good behavior.
We do not make our services, interviewing facilities or jobs database available to employers who discriminate on the basis of national origin, race, religion, sex, sexual orientation, gender (including identity and expression), disability, age or any other basis prohibited by applicable law.
Our expectations that our students will be treated professionally, respectfully and free from discrimination and harassment extend to offsite student internships, mentorship activities and other events, regardless of whether they are taking place in person, over the phone or online.
Examples of unprofessional activity include:
- Using sexual innuendo, making jokes of a sexual nature, commenting about a person's physical appearance or asking inappropriately personal questions.
- Physical touching without expressed verbal consent, including repeatedly standing too close to or brushing up against a person.
- Assigning work duties based on gender, age or disability, and not on merit.
It is also important to ensure that the real or perceived authority of your employees or mentors is not used in a way that would make a student feel the need to engage in unwanted activity to receive future academic or employment benefits. Examples include:
- Asking a student (who may be counting on you for work, a special project, a recommendation, a reference, etc.) for a date, a personal phone number or to engage in off-duty activities one-on-one.
- Emailing, texting or posting social media messages of personal affection, requesting to socialize and/or date or sending inappropriate pictures.
The University of California's Policy on Sexual Violence and Sexual Harassment applies to all interactions with our students, whether on or off campus, and employers, mentors and others who engage with UCLA Law students in any capacity are expected to be familiar – and fully comply — with its provisions as well as those contained in the University of California's Nondiscrimination Policy.
If you see or hear of behavior that violates this expectation:
- Call 911 if someone is in danger or needs immediate help.
- Review UCLA's Title IX Office/ Sexual Harassment Prevention website for resources and information, including reporting options/contacts and ways you can help someone. You may also contact the Office of Career Services Assistant Dean Beth Moeller at email@example.com; please note that employees are obligated to report sexual harassment to the Title IX Coordinator. Confidential resources for students can be found on the Confidentiality and Resources section of the Title IX Office website.
Thank you for supporting our students' academic and professional development endeavors by building and maintaining respectful relationships.
Cancellation / No-Show Policy
Because interviews sponsored by the Office of Career Services are in great demand, it is essential that students keep their interview appointments. Missing interviews or failing to cancel them in a timely manner reflects poorly on the students and on the law school as a whole. For this reason, students are required to observe the policy set forth below regarding the cancellation of interviews. This policy is strictly enforced.
Please consult the applicable interview program materials for the allowed timeframe for cancellations. For example, for the Fall On-Campus Interview Program, a student may cancel an on-campus interview, without penalty, anytime up to 48 hours before the scheduled interview by notifying Office of Career Services of the cancellation. Cancellations that are made outside the designated timeframe will be considered last-minute. Last-minute cancellations will be subject to the following:
First and Second Last-Minute Cancellations
The student must write and send a letter to the employer stating an apology and the reason(s) for canceling the interview. A copy of the letter must be submitted to OCS within three days of the canceled interview, and the student must see his/her Career Counselor or the Assistant Dean of Career Services within those three days. Furthermore, the student may not interview with any additional on-campus employers until OCS receives a copy of the letter to the employer and the Assistant Dean of Career Services has approved additional interviews.
Third Last-Minute Cancellations
The student must follow the same procedure set forth regarding first and second last-minute cancellations. However, the student will not be permitted to participate in any further interviews through that particular interview program, i.e., if the cancellation occurs during the Fall On-Campus Interview Program (OCIP), the student will not be permitted to participate in any further interviews during that Fall OCIP. In the event that OCS does not receive a copy of the letter to the employer within the required three days, the student will not be permitted to participate in any further interviews through any other OCS-sponsored interview program, or through Public Interest Career Day, for the duration of the academic year. This includes Fall and Spring OCIPs as well as any job fairs sponsored or co-sponsored by OCS.
Approved ways to cancel interviews may vary for each interview program. Please consult the materials and Frequently Asked Questions for each particular program.
A student will be penalized for failing to attend interviews set up through OCS if he or she do not give notice to OCS regarding his or her plans to cancel the interview. If the interview is not canceled prior to the scheduled time, the student will be considered a no-show and subject to the following:
The student must write and send a letter to the employer stating an apology and the reason(s) for missing the interview. A copy of the letter must be submitted to OCS within three days of the missed interview, and the student must see the Assistant Dean of Career Services within those three days. In addition, the student may not participate in any further interviews through that interview program. In the event that OCS does not receive a copy of the letter to the employer within the required three days, the student will be barred from participating in any further interviews through Public Interest Career Day and any OCS-sponsored or co-sponsored interview program for the rest of the academic year.
Please note the following rules, which apply to both last-minute cancellations and no-shows:
- If OCS does not receive a copy of the letter to the employer within the required three days following the interview, in addition to any other applicable penalties, the student will be referred to the dean and a letter will be placed in the student’s permanent file regarding the incident.
- A student may not circumvent the cancellation requirements by providing a substitute for the interview slot.
- Exceptions to the last-minute cancellation and no-show policies will be at the sole discretion of the Assistant Dean of Career Services and will be granted only in the event of compelling circumstances.
Reciprocity Policy and Procedures
Reciprocity allows UCLA and other NALP-member law schools to support the employment search of students and alumni from ABA-accredited law school providing similar services. Reciprocity requests will ONLY be considered from December 1 through June 30 from ABA-accredited law schools outside of the Los Angeles and Orange County areas. Please note reciprocity involves remote online access to our job database; we are not able to provide in-person use of our facilities.
Non-UCLA Students and Alumni: Access to UCLA Law
Reciprocity is granted on a one-to-one basis to students and graduates of accredited law schools that grant reciprocity to UCLA students or graduates. Services are only granted to the extent that the reciprocating school provides in-kind services each year. We are not able to grant all requests.
Remote online guest access to our online career opportunities (Symplicity). Guest accounts are "browse-only," meaning account holders cannot upload any documents to the system.
- Reciprocity requests are for a three-month period or until June 30, whichever occurs first. Reciprocity is closed from July 1 to December 1.
- Reciprocity will only be granted to students or alumni for whom a request was made. OCS may restrict or revoke reciprocity privileges of any individual who misuses our services or facilities.
- The following services are not available under a reciprocity grant:
- Career counseling, resume review or on-campus interviewing.
- User name and password necessary to access subscribed websites.
- Access to the intranet part of UCLA School of Law's website (MyLaw).
To Request Reciprocity: Non-UCLA Students/Alumni
- All requests must be made by the career services office of the law school affiliated with the law student or alumni requesting reciprocity. Requests must be sent via email to firstname.lastname@example.org.
- All requests are evaluated individually. A grant of reciprocity is not guaranteed.
*Please note, unfortunately due to the large number of reciprocity requests UCLA Law receives each year, we are not be able to grant all requests.
- UCLA School of Law OCS only communicates with the requesting law school, but as a courtesy, UCLA will send a copy of the grant or denial to the requestor if the requestor information is provided.
UCLA Law Students and Alumni: Access to other law schools
Reciprocity services vary by school. Most law schools have a period of time during which reciprocity services are not granted and typically occur between July 1 and December 15.
To Request Reciprocity:
- Please check the reciprocity policies of the law schools in the geographic area in which you are seeking career opportunities. Current reciprocity policies may be found through the NALP website or the individual law school's website.
- Make sure the law schools' reciprocity policies:
- Will meet your needs (remote online access).
- Provide reciprocity for your class year (1L, 2L, 3L, Grad).
- Email email@example.com the names of the top three law schools from which you would like to receive reciprocity. We will then submit a request on your behalfIf for some r. eason your first choice denies our request, we will then contact your second and third choice.
- You may receive reciprocity from only one school at a time.
Guide to Grade Reporting
Reporting for the Classes of 2020, 2021 and 2022
The academic transcripts for the classes of 2020, 2021 and 2022 contain letter grades. The grading system is outlined below.
Grades/ Point Ranges Grades Grade Point Ranges
4.3 (extraordinary performance)
4.0 - 4.29
3.7 - 3.99
3.3 - 3.69
3.0 - 3.29
2.7 - 2.99
2.3 - 2.69
2.0 - 2.29
1.7 - 1.99
1.3 - 1.69
1.0 - 1.29
Students may report their grade-point averages on their resumes using either a letter grade or the appropriate numerical calculation.When students report their GPAs either verbally or in writing, the GPA may be rounded up only to the nearest hundredth, or the second numeral behind the decimal point (i.e., 3.765 may be rounded up to 3.77, but not to 3.8 or 3.9; or 3.699 may be rounded up to a 3.70). As an alternative, students may state the entire GPA or drop one or more of the three numerals behind the decimal (i.e., 3.763 may be reported as a 3.76 or 3.7). "Rounding up" means that the third numeral behind the decimal point (nearest thousandth) is a 5, 6, 7,8 or 9 which, when rounded and then dropped from the GPA, makes the second numeral behind the decimal point one number higher than originally calculated. Students may not use numbers beyond the third numeral behind the decimal point of their GPA for rounding or any other purpose.
It is the policy of the School of Law not to rank its student body. The only exceptions are (1) the top 12 students in each class; (2) students applying for judicial clerkships and academic positions; and (3) students in the top 10 percent of each graduating class, who are invited to join the Order of the Coif, the national legal honorary scholastic society.* These distinctions appear in the memorandum section of transcripts.
*Under Coif's rules only students who have completed at least 75 percent of their UCLA Law units in letter-graded courses are eligible for consideration. Transfer students should check with the Dean of Students office to verify how many letter-graded courses they should take to qualify.
The Records Office will issue an official transcript to a student at the student's request. Prospective employers may also obtain an official transcript from the Records Office if they have secured a written waiver from the student. Official transcripts will be on tamper-proof security paper and copies will be indicated as such. To ensure that a transcript is official, prospective employers should make a photocopy of it. If the word "Void" does not appear repeatedly on the photocopy in a background pattern, the transcript is not an official copy. We suggest that prospective employers obtain an official transcript from the student or secure a written waiver to obtain an official transcript from the Records Office prior to extending an offer.